Information about a disability, condition, or other medical needs should be treated with strict confidentiality.
Whilst there is no University-wide policy or code of practice, we all need to work within the constraints of the Data Protection Act (1998), which makes particular conditions for sensitive personal data. Solving a problem may require you to liaise with a range of people. Except in an emergency, this can only be done with the student's agreement.
When disabled students provide the Disability Resource Centre with information about their disability, they are asked to sign a disability disclosure agreement. This allows the student to indicate whether they are happy for their personal information to be shared with those staff who have a ‘need to know’. If there are any restrictions on disclosure, these will be clearly identified on the Student Support Document.
How will my information be stored?
- All written records and files containing students' confidential details will be kept in a secure and locked environment. Student details are kept electronically on the secure DRC database where all reasonable steps to safeguard the information are taken. Access to the records will be limited to DRC staff members and authorised members of the University. However, students have the right to access their own records under the terms of the Data Protection Act (1998).
- Information held by the DRC about students will be held for 6 years in accordance with the Data Protection Act (1998). It is then disposed of securely.
- Information held by the DRC about applicants who do not go on to become students will be held for 12 months in accordance with the Data Protection Act (1998). It is then disposed of securely.
- Any statistical information gathered to monitor and evaluate the service provided by the DRC will be anonymous.