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Disability Resource Centre

Confidentiality Agreement

Your consent is required for the DRC to hold and disclose your information to relevant members of staff at the University of Cambridge.

The DRC works under the terms of the Data Protection Act (1998) and the Equality Act (2010). Information relating to physical or mental health constitutes sensitive personal data.  Under the Data Protection Act (1998), explicit permission from the data subject must be sought before this type of information is passed on to a third party, unless there is a legal obligation to provide the information. Please ask your Disability Adviser if you have any questions concerning the data we keep.  Information about how your information will be stored is available on the DRC website at

You may choose to give either full disclosure or restricted disclosure to the DRC. This is explained below. You may contact us at any point to change your level of disclosure.


Who will you share my information with if I give FULL DISCLOSURE?

The DRC may need to disclose your information to certain people in order to help support you. This information will only be shared where necessary and on a ‘need to know’ basis. We define ‘need to know’ as sharing sufficient information to help set up support and only with people involved in that process. We always ask that the people with whom we share your information respect your confidentiality and do not pass your information onto anyone else unless they are also involved in your support.

Those with whom the DRC may share your information can include (but is not strictly limited to): your Tutor/Tutorial Office, Director of Studies, College Nurse, Academic Department, Graduate Supervisor, Board of Examinations, Placement Provider, Assistive Technology trainer and Funding Body.  The DRC may also share student data with other University bodies, such as the Careers Service, for recruitment, statistics, and monitoring purposes.

The DRC may also need to request further information about your additional support requirements from your GP, Consultant, Educational Psychologist, previous education provider, or Funding Body (e.g. Student Finance England) where appropriate. We respect your confidentiality and assure you that any information shared will be handled in a sensitive and discreet manner.

We will not speak to your parents/legal guardian about you without your express permission.


Who will you share my information with if I give RESTRICTED DISCLOSURE?

You may choose to restrict the disclosure of your information. You can decide to restrict to all individuals outside the DRC or to allow information only to certain individuals.  If you choose to do this, please be aware that this may limit the level and type of support the University and college can provide for you. We may not be able to speak to the relevant people to request reasonable adjustments to be made. This could include your Funding Body and any Disabled Students’ Allowances applications you may have made.

If you would like to discuss what adjustments may be made in such circumstances, please contact your Disability Adviser.

In certain exceptional circumstances (such as where there is an immediate and serious threat to your personal safety or to the safety of others), we may disclose your information without your consent.


Fitness to practise

If you are on a professional course such as medicine or veterinary medicine, you will be subject to additional fitness to practise requirements prescribed by the professional body. This includes a requirement to disclose information about a disability. Restricted disclosure may later compromise your professional registration.  If you are unsure whether or not this applies to you, or are concerned about the implications of disclosing a disability, please contact your Disability Adviser.

Once you have read and understood the DRC Confidentiality Policy, please select one of the following two options to indicate your consent to the confidentiality agreement: